REGULAR MEETING - January 2, 2008
Mayor Linda Cox opened the regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, January 2, 2008. Council members present: Steve Hubert (arrived @ 8:00 p.m.), Dave Huot, Stan Johnson and Sharla Dicks. Mary Dandurand was absent. Also present: Randy Samson, Hugh Heilman, Barb Parker.
PROPERTY - Council discussed property development of city owned lots located at 302 Tipton and the 4th block of Oak Street. There would be an area large enough for five lots along the paved frontage on Oak Street. Electric, gas, water and sewer infrastructure would need to be improved along Oak and Maple Streets. One suggestion was to improve the area along Oak Street, then develop to the west as funds became available.
WELL PROJECT - The DNR approved the test well site on the north edge of town, and have okayed the use of plastic casing for the well. Application for the USDA Rural Development Grant is progressing.
BUDGET - Meeting dates for the budget workshop have been set for January 15 & 16.
MILEAGE - Motion from Johnson, second by Huot to approve Resolution #2008-1 increasing the mileage reimbursement rate for city employees to $0.505 cents per mile. Cities may reimburse employees using their own vehicles up to the amount allowable under IRS rules. All ayes, motion carried.
GARBABE RATES - Council discussed an increase in garbage rates due to a fuel surcharge imposed by the garbage contractor. Motion by Dicks, second from Johnson to adjust utility bills to reflect a line item fuel surcharge fee and not to adjust the ordinance. The surcharge fee can be adjusted as our contract is adjusted each month.
STAFF REPORTS - Huot motion, Dicks second to approve water, sewer and maintenance reports. Police officer’s report was approved on motion and second from Huot and Dicks. There were no building permit applications. Minutes were approved on motion and second from Johnson and Huot. Complaints consisted of a parked car violation. Motion from Huot, second by Johnson to approve Heilman’s request for payment of compensation hours (20) due to extra hours used to push snow, all ayes, motion carried.
LIQUOR LICENSE - Motion from Huot, second from Johnson to approve the liquor license application for Walkers’s of Salix, Inc., all ayes, carried.
Meeting adjourned at 8:20p.m. on motion from Hubert and Huot.
SPECIAL BUDGET MEETING - January 15, 2008
Mayor Linda Cox opened the special budget meeting of the Salix City Council at 7:00 p.m. on Tuesday, January 15, 2008. Those present include: Steve Hubert, David Huot, Mary Dandurand, Stan Johnson, Sharla Dicks, Hugh Heilman and Barbara Parker.
The Council reviewed the 2008/2009 fiscal year budget plan. The meeting was adjourned at 9:10 p.m. on motion and second from Johnson and Huot.
SPECIAL BUDGET MEETING - January 16, 2008
Mayor Linda Cox opened the special budget meeting of the Salix City Council at 8:00 p.m. on Wednesday, January 16, 2006. Those present include: Steve Hubert, David Huot, Stan Johnson, Sharla Dicks, Hugh Heilman and Barbara Parker. Mary Dandurand was absent.
The Council reviewed the 2008/2009 fiscal year budget plan. The meeting was adjourned at 9:30 p.m. on motion and second from Johnson and Huot.
REGULAR MEETING - February 6, 2008
Mayor Linda Cox opened the regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, February 6, 2008. Council members present: Steve Hubert, Dave Huot, Mary Dandurand, Stan Johnson and Sharla Dicks. Also present: Mark Nibaur, Chris Jens, Hugh Heilman, Barb Parker.
FINANCIAL REPORTS - Motion from Hubert, second by Huot to approve financial report. Motion from Huot, second by Johnson to approve bills to be paid, including $428.08 to Salix Grocery for gas; and $299.50 to Sapp Bros. for diesel fuel. All ayes, carried.
MIDAMERICAN - Mark Nibaur of MidAmerican Energy presented information regarding home energy, wind turbine and tree programs sponsored by the company. Also discussed replacing the street lights on Tipton and Poplar during the next paving project.
WELL PROJECT - The test well drilling specs were sent out to prospective bidder with the projected finish date of March 1.
PROPERTY - Council discussed property development of city owned lots located on Oak Street. A number of different plat layouts were reviewed.
BUDGET - A public hearing for the 2008/2009 Budget Estimate was set for March 5 at 7:00 p.m.
STAFF REPORTS - Huot motion, Hubert second to approve water, sewer and maintenance reports, all ayes, carried. Police officer’s report was approved on motion and second from Hubert and Dicks, all ayes, carried. There were no building permit applications. Minutes from previous meeting were not available.
UTILITY RATES - The utility rate review packet was discussed. Hubert requested the same information detail on the wastewater system that was provided for the water system.
Meeting adjourned at 8:30p.m. on motion from Hubert and Huot.
REGULAR MEETING - March 5, 2008
Mayor Linda Cox opened the regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, March 5, 2008. Council members present: Steve Hubert, Dave Huot, Mary Dandurand, Stan Johnson and Sharla Dicks. Also present: Jim Goodin, Terry Moss, Aaron Lincoln, Chris Jens, Don Small, Bob Brouillette, Hugh Heilman, Barb Parker.
PUBLIC HEARING - A public hearing was held regarding the Fiscal Year 2008/2009 budget estimate. There were no comments or objections to the proposed budget. Motion by Huot, second from Dicks to close the public hearing at 7:05 p.m.
FINANCIAL REPORTS - Motion from Hubert, second by Huot to approve financial report. Motion from Hubert, second by Huot to approve bills to be paid. All ayes, carried.
INSURANCE - Jim Goodin of Goodin Insurance, presented information on the annual insurance policy. The Council reviewed valuations on the buildings and equipment. Motion from Hubert, second from Johnson to approve the 2008/09 annual insurance coverage expense of $8,482. All ayes, motion carried.
Huot, Johnson, Heilman were called out on a fire call at 8:05 p.m and returned at 8:15 p.m.
WELL PROJECT - Sargent Drilling came in with the low bid of $15,000 for test well drilling. They were unable to finish the project due to wet field conditions. The State Revolving Fund application was submitted. The SRF monies are a no-interest loan to help finance expenses associated with developing water or wastewater facilities and can be used for engineering fees and project planning expenses.
PROPERTY - Council discussed property development of city owned lots located at on Oak street. Items discussed include: size of lots, layout, gas line easements, estimated project costs and estimated time line. The next step would be to survey the area, set pins and form a plat map.
UTILTY RATES - The utility rate review was tabled.
GRANT - Motion from Huot, second from Dandurand to approve the Missouri River Historical Development grant application request. All ayes, motion carried.
STAFF REPORTS - Hubert motion, Dicks second to approve water, sewer and maintenance reports. Police officer’s report was approved on motion and second from Dicks and Dandurand. There were no building permit applications. Minutes from previous meeting were not available.
OTHER ITEMS - Motion from Johnson, second from Huot to approve $50 for the Easter Egg Hunt, motion carried. Motion from Johnson, second from Huot to approve purchase of five loads of red rock from B & B Services for use on the roads, motion carried. Motion from Dicks, second from Dandurand to request Heilman to clean the Elderly Housing parking lot. There is large amounts of dirt and mud due to the water main break on Talbot Street, motion carried. Council okayed installation of safety poles surrounding the fire hydrant on Tipton Street in the community room parking lot.
Meeting adjourned at 9:05 p.m. on motion from Dandurand and Huot.
SPECIAL MEETING - March 12, 2008
Mayor Linda Cox opened the special meeting of the Salix City Council at 7:00 p.m. on Wednesday, March 5, 2008. Council members present: Steve Hubert, Dave Huot (arrived at 7:40 p.m.), Mary Dandurand, Stan Johnson and Sharla Dicks. Also present: Hugh Heilman, Barb Parker.
A special meeting was called to discuss the imminent departure of Hugh Heilman, who will be taking other employment. The council discussed and reviewed the Maintenance Position job description and made a few changes largely in the areas of calculating vacation hours, health insurance benefits and confined space information. Motion by Dandurand, second from Johnson to approve the following:
One week of vacation (40 hours) is granted after the first year of employment. An additional 40 hours of vacation time is granted after two years employment. After five years of employment, another 40 hours vacation time will be added for a maximum capacity of three weeks vacation (120 hours). After the first anniversary, vacation hours will be available for use after January 1st. There will be no carry over of vacation time from one year to the next. Prior approval must be obtained when planning to use vacation hours.
All ayes on the motion, carried. Help wanted ads will be published in local papers.
Johnson requested that an zoning ordinance change be made to allow animals in the fenced lagoon area.
Motion by Hubert, second from Huot to adjourn the meeting at 8:50 p.m., carried.
REGULAR MEETING - April 2, 2008
Mayor Linda Cox opened the regular meeting of the Salix City Council at 7:10 p.m. on Wednesday, April 2, 2008. Council members present: Dave Huot, Mary Dandurand, and Sharla Dicks. Steve Hubert and Stan Johnson were absent. Also present: Chris Jens, Hugh Heilman, Barb Parker.
PUBLIC HEARING - Motion by Huot, second from Dicks to hold a public hearing on May 7, 2008 pertaining to a State Revolving Fund loan agreement. The loan will finance project plan preparations for the well project. All ayes, carried. Motion by Dandurand, second from Huot to set a public hearing for a 2007/2008 budget amendment. The budget has been impacted by large disbursements in the enterprise fund due to a water main break. All ayes, carried.
FINANCIAL REPORTS - The financial report was tabled. Motion from Huot, second by Dandurand to approve bills to be paid, including $183.69 to Salix Grocery for gas. All ayes, carried.
WELL PROJECT - Sargent Drilling is waiting for better field conditions to finish the test well project. They will need three working days to complete the tests.
PROPERTY - The Oak Street property development project was discussed. Motion from Dandurand, second by Huot to go ahead with a preliminary boundary survey locating property pins and including the gas line easements. The survey will be charged at an hourly rate, not to exceed $5,000. All ayes, carried.
UTILTY RATES - The utility rate review was tabled.
STAFF REPORTS - Huot motion, Dicks second to approve water, sewer and maintenance reports. Police officer’s report was approved on motion and second from Dicks and Huot. There were no building permit applications. Motion from Dandurand to approve meeting minutes, second from Huot, all ayes, carried.
OTHER ITEMS - An insurance check in the amount of $945 was received in the matter of an auto accident versus the Welcome to Salix sign. The sign will be rebuilt, and the Fireman’s Auxiliary and the City will share the cost of two additional signs for the other welcome areas. The Council requested that AMH, Inc. notify the fire department regarding hazardous materials that are being stored on the property.
Meeting adjourned at 8:40 p.m. on motion from Dandurand and Huot.
PUBLIC HEARING AND REGULAR MEETING - May 7, 2008
Mayor Linda Cox opened the public hearing and regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, May 7, 2008. Council members present: Steve Hubert, Dave Huot, Mary Dandurand, Stan Johnson and Sharla Dicks. Also present: Bill Shreve, Rollie Clark, Ryan Clark, Jim Goodin, Chris Jens, Hugh Heilman, Barb Parker.
PUBLIC HEARING A public hearing proposing to enter into a Water Revenue Loan and Disbursement Agreement was opened by the Mayor. At which point, the Mayor called for any oral or written objections, and there being none, declared the public hearing closed. After due consideration and discussion, Dandurand moved to adopt Resolution #2008-4 authorizing and securing the payment of a $40,000 Interim Loan for planning, designing and construction of improvements to the water system. The motion was seconded by Hubert, and the roll call vote was as follows: Ayes: Hubert, Huot, Dandurand, Johnson, Dicks. Nays: none. The Mayor declared the resolution adopted.
PINE STREET TRAFFIC There have been numerous complaints regarding traffic on Pine Street. The Council discussed various options in marking the area and agreed to replace a “No Parking From Here to the Corner” sign that had been removed some time ago, and to personally request that the truck drivers slow down due to day care businesses in the area.
FIRE DEPT Because Salix Gas & Grocery store has closed their business, the Council discussed placing a diesel tank in the maintenance yard for use by the City and the Fire Department.
GARBAGE Rollie and Ryan Clark presented information regarding the garbage services agreement. Due to rising fuel and landfill costs, the contract fees will be increasing as of July 1st. The contract will be ready for the next regular meeting to include an increase of $0.93 to $1.26 per garbage can per month.
MAINTENANCE POSITION Motion and second by Hubert and Huot to offer the maintenance job opening to Bill Shreve beginning May 22nd. Motion by Johnson, second from Huot to approve $14.00 per hour pay.
WELL PROJECT Sargent Drilling is still waiting for the weather to dry up to get into the proposed well site field for test drilling.
PROPERTY The Council received a preliminary survey plat of the Oak Street development project. Council agreed to proceed with lot development, initially with the five lots that adjoin the 400 block of Oak Street.
UTILTY RATES Council reviewed and discussed several options in regards to the utility rates. It was decided to increase rates due to rising operating and maintenance costs, as well as infrastructure costs, primarily the well project and water main breaks. Motion by Johnson that effective July 1st, monthly water rates will be adjusted by increasing the base rate from $14.00 to $18.00. The fee for each 1,000 gallons used will be increased from $3.25 to $4.25. The waste water base rate will be increased from $2.33 to $2.85, and the fee for each 1,000 gallons used (based on water meter usage) will be adjusted from $2.33 to 2.00. Motion was seconded by Hubert, all ayes, motion carried.
FINANCIAL REPORTS The financial report was tabled. Motion from Hubert, second by Dandurand to approve bills to be paid, all ayes, carried.
STAFF REPORTS Hubert motion, Dicks second to approve water and sewer reports. Police officer’s report was approved on motion and second from Hubert and Dandurand. Motion and second from Dandurand and Hubert to approve a building permit for a garage at 412 Tipton Street for Lonnie Black. The building permit for 96 Hwy 75 was tabled as DNR inspection reports have not been received. Motion from Dandurand to approve meeting minutes, second from Dicks, all ayes, carried. The Council received information from Woodbury County Planning and Zoning Administrator regarding two building permit applications for concentrated animal facility operations. Site #1 is situated 1½ miles east of Salix. Site #2 is 2½ miles northwest of Luton. Both sites are proposing 2,400 head of hogs.
OTHER ITEMS There have been numerous inquiries about the condition of Maple Street which was damaged during a water main repair this past winter. The parking and yards at 501 & 502 Talbot have piles of fill dirt, the curbs are full of gravel and dirt so as not to allow proper drainage of the area. Dicks requested clean-up inspections for Ericksen Elevator and AMH, Inc. for health and safety reasons. Huot requested action on the drainage pump on the south end of town.
Meeting adjourned at 11:15 p.m. on motion from Dandurand and Huot.
REGULAR MEETING - June 4, 2008
Mayor Pro-Tem Steve Hubert opened the regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, June 4, 2008. Council members present: Dave Huot (arrived at 7:20 p.m.), Mary Dandurand, Stan Johnson and Sharla Dicks. Linda Cox was absent. Also present: Bob & Jane Brouillette, Mark Kepner, Zach Terry, Chris Jens, Bill Shreve, Barb Parker.
UTILITY RATES Motion by Dicks, second by Dandurand to approve Ordinance #2008-1 amending the Code of Ordinances of the City of Salix by adjusting the water base rates as follows: Residential, $18.00; Bar, $23.97; Beauty Shop in residence, $11.76; Commercial or Industrial, $32.45; Restaurant and Bar, $41.06. The cost per 1,000 gallons will be increased to $4.25. Bulk rate will be $11.00 per 1,000 gallons. Roll call vote: Hubert, aye; Huot, aye; Dandurand, aye; Johnson, aye; Dicks, aye. Huot moved that the requirement that ordinances be considered and voted on for passage at two council meetings prior to the meeting at which it is to be finally passed, be suspended and that said ordinance be now passed. Second from Johnson, all ayes, motion carried.
Motion by Dandurand, second from Huot to approve Ordinance #2008-2 amending the Code of Ordinances by adjusting the sanitary sewer rates as follows: each residential customer shall pay a base rate of $2.85, and for every 1,000 gallons of water used, or any part thereof, a fee of $2.00 per thousand will be charged. Roll call vote: Hubert, aye; Huot, aye; Dandurand, aye; Johnson, aye; Dicks, aye. Dandurand moved that the requirement that ordinances be considered and voted on for passage at two council meetings prior to the meeting at which it is to be finally passed, be suspended and that said ordinance be now passed. Second from Huot, all ayes, motion carried.
Mayor Pro-Tem Hubert declared Ordinances #2008-1 and #2008-2 passed and approved effective July 1, 2008.
Council reviewed and discussed several options in regards to the garbage rates. The Council determined increases for garbage service will be as follows: small can, $15.60; large can $17.25. An additional fuel surcharge will be passed on to each customer as diesel prices fluctuate. Motion by Johnson, second from Dicks to approve the garbage rate adjustment effective July 1, 2008, all ayes, carried.
STREET DANCE Motion from Johnson, second by Dicks to approve closing of the north end of the 300 block of Tipton Street from noon on August 9, 2008 until 3:00 a.m. on August 10 for a street dance sponsored by Walker’s Restaurant. The City requests to be named as an “additional insured” on the restaurant’s general liability certificate of insurance in order to reduce liability for the City. All ayes, motion carried.
CIGARETTE PERMIT Motion by Dandurand, second from Johnson to approve Walker’s Restaurant, Inc. cigarette license permit application. All ayes, carried.
STREETS Bob and Jane Brouillette requested action from the Council regarding the condition of the gravel streets in town. There have been problems with Maple Street due to a water main break and repair this winter and the large amount of rainfall this spring has made matters worse. The two properties near the water main break have yet to be cleaned up from the water main repair.
LAGOON Zach Terry of Terry’s Septic requested that he be able to dump residential septic waste into the City lagoon. Mr. Terry had been dumping waste into a manhole, but it may be causing problems to the lift station counting mechanism. Motion by Huot, second from Dicks to allow dumping into the lagoon, providing that Mr. Terry phone Bill Shreve for permission each time. All ayes, carried.
WELL PROJECT Chris Jens is satisfied with preliminary results of water quality, quantity and depth of the test well drilling sites. Initial cost estimates are $431,000 for the well project and distribution system improvements. Council discussed CDBG and Rural Development grant applications.
PROPERTY Chris Jens provided preliminary construction infrastructure cost estimates, an project schedule and a drawing for the Oak Street development project.
NO PARKING Council requested an additional “no parking from here to corner” sign to be placed on Walnut Street on the east side of Pine due to problems with semi-trailers accessing Walnut from Pine.
FINANCIAL REPORTS The financial report was tabled. Motion from Huot, second by Johnson to approve bills to be paid, all ayes, carried.
STAFF REPORTS Huot motion, Dandurand second to approve maintenance, water and sewer reports. Police officer’s report was not available. Building permit application for AMH, Inc. was tabled as DNR inspection reports have not been received. Motion from Johnson to approve meeting minutes, second from Dicks, all ayes, carried. Council discussed playground equipment, bird sanctuary and wood chips for park. There was a complaint filed regarding the condition of Benton Avenue.
OTHER ITEMS Councilman Hubert obtained prices for repair of the south ditch pump - approximately $2,400 . Steel prices are changing daily, so Hubert requested permission to order the steel as soon as possible. Council approved purchase of new flags for the street light poles.
Meeting adjourned at 10:20 p.m. on motion from Huot and Johnson.
SPECIAL MEETING - June 25, 2008
Mayor Linda Cox opened the special meeting of the Salix City Council at 7:00 p.m. on Wednesday, June 25, 2008. Council members present: Steve Hubert, Mary Dandurand, and Sharla Dicks. Dave Huot and Stan Johnson were absent. Also present: Bert Huot, Chris Jens, Bill Shreve, Barb Parker.
A special meeting was called for discussion and approval of a building permit application for AMH, Inc. at 98 Hwy 75. Council reviewed a DNR Notice of Violation regarding prohibited discharge. Mr. Huot had made some sanitary improvements to his property following an inspection by the Mayor, Dicks and Dandurand. Motion by Dandurand, second by Hubert to approve the application for expansion of the storage tank area by approximately 60 feet by 90 feet. All ayes, motion carried.
Chris Jens presented a preliminary engineer’s report and a water main distribution map for the water system improvement project. Mr. Jens also provided a schedule of events and estimated construction costs for the 2009 Paving Project.
The Council discussed drainage problems on Maple Street and requested price quotes to remove roughly 80 feet of curb and gutter, and replace it with rock or gravel to allow for better drainage. Council discussed drainage problems with the ditch on Tama Street. Meeting adjourned at 8:00 by Dandurand and Hubert.
REGULAR MEETING - July 2, 2008
Mayor Linda Cox opened the regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, July 2, 2008. Council members present: Steve Hubert, Dave Huot, Mary Dandurand, Stan Johnson. Sharla Dicks was absent. Also present: Bob Brouillette, Chris Jens, Bill Shreve, Barb Parker.
GARBAGE RATES The garbage agreement written by CHN Garbage Service was approved. Motion by Hubert, second by Huot to approve Ordinance #2008-3 amending the Code of Ordinances of the City of Salix by adjusting collection fees for solid waste services. The fee for the 60 gallon collection can shall be $15.60, including a landfill fee of $4.00. The fee for the 90 gallon collection can shall be $17.25, including a landfill fee of $4.00. Due to fluctuating fuel prices, a charge will be added to each customers monthly utility bill as the Contractor applies a fuel surcharge on the City contract. Roll call vote: Hubert, aye; Huot, aye; Dandurand, aye; Johnson, aye. Motion carried.
Huot moved that the requirement that ordinances be considered and voted on for passage at two council meetings prior to the meeting at which it is to be finally passed, be suspended and that said ordinance be now passed. Second from Hubert, roll call vote: Hubert, aye; Huot, aye; Dandurand, aye; Johnson, aye. Carried.
WELL PROJECT Lab results that have been received are favorable, however, we are still waiting for the complete report from the test well sites. A public hearing is set for August 6th on motion by Johnson, second from Hubert. All ayes, motion carried.
PROPERTY Council requested that the cost of paving and electrical infrastructure improvement costs be included in the pricing of the lots for the Oak Street development project.
2009 PAVING PROJECT Project alternatives were discussed by the Council for the 2009 Paving Project. The scope of the project will be decided and preliminary assessment plats and schedules will then be prepared.
FINANCIAL REPORTS The financial report was tabled. Motion from Huot, second by Dandurand to approve bills to be paid, all ayes, carried.
STAFF REPORTS Huot motion, Hubert second to approve maintenance, water, and sewer reports. Police officer’s report was approved on motion by Johnson and Huot. Building permit application for 801 Willow Street, James Petersen, front deck was approved on motion from Huot and Dandurand. An application for a garage at 206 Tipton Street, George Leonard, was tabled due to zoning regulations prohibiting accessory buildings larger than the main residence. Motion from Johnson to approve meeting minutes, second from Huot, all ayes, carried. Council discussed removal of the curbs on the 300 block of Maple Street due to inadequate drainage. Motion from Hubert to approve a bid of $1,200 from B & B Services to remove approximately 80 feet of the curbing. C-stone will then be added to the road way for stability. Second by Johnson, motion carried.
OTHER ITEMS Council discussed water main shut-offs. The curb boxes must conform to the specifications of City Code and be accessible to the maintenance department, they are not to covered by concrete or disabled in any other way. Notice of abatement of nuisances is to be sent out for 502 Lakeport Street for lawn maintenance issues and junked appliances on the property. Any residents using non-metered yard hydrants are to be contacted. Lawn meters are available for purchase through the maintenance department.
Meeting adjourned at 8:40 p.m. on motion from Huot and Dandurand.
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