REGULAR MEETING - January 7, 2009
Mayor Pro-Tem Steve Hubert opened the regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, January 7, 2009. Council members present include David Huot, Stan Johnson and Sharla Dicks. Mayor Linda Cox and Mary Dandurand were absent. Other present: Bill Shreve, Lacey Kirchmeier, Chris Jens, Barb Parker.
Hazard Mitigation Lacey Kirchmeier, SIMPCO, requested cooperation from the City Council to prepare a natural hazard objective for federal mitigation monies. A meeting is planned for January 29th to identify hazards and begin the mitigation plan.
Well Project The land purchase (5 acres) has been completed as of December 10, 2008. A grant administrator will need to be named for the project. The property stakes have not been placed, but will be put in as soon as the weather warms up.
2009 Paving Project The Council took up the proposed 2009 Street Paving Project. Councilmember Huot moved on the adoption of a preliminary resolution pursuant to Section 384.42 of the Code of Iowa pertaining to paving certain streets in the City with Portland Cement Concrete and other work incidental thereto, including the removal and replacement of existing curb and gutter. The motion was seconded by Dicks and passed with record vote as follows: Ayes: Huot, Johnson, Dicks. Nays: none. The Mayor Pro-Tem then declared resolution #2009-1 adopted.
The City Clerk stated that the Project Engineers had completed and filed the plat. The City Council reviewed the proposed valuation of each lot within the assessment district and confirmed that such valuations should be included on the schedule to be filed. The City Clerk stated that the Project Engineers had prepared and filed preliminary plans and specifications, an estimated total cost of the work and the plat and schedule, as directed in the preliminary resolution just adopted.
Thereupon, Councilmember Johnson proposed the adoption of the resolution approving and adopting the said preliminary plans and specifications, and plat and schedule and estimate of cost pertaining to such Project. The motion was seconded by Huot and passed with record vote, as follows:
Ayes: Huot, Johnson, Dicks. Nays: none. Whereupon, the Mayor Pro-Tem declared resolution #2009-2 duly adopted.Councilmember Dicks introduced a proposed resolution of necessity covering the 2009 Street Paving Project which is set out as follows, and moved that a public hearing be held on the proposed Resolution of Necessity on the 4th day of February, 2009, at 7:00 o’clock p.m. at the Salix Community Room, in the City and that the City Clerk be authorized and directed to give notice of the public hearing by publication and mailing, as required by Section 384.50 of the Code of Iowa, and that the notice be in substantially the form set out in these proceedings. The motion was seconded by Johnson, and, after due consideration, the Mayor put the question on the motion and, the roll being called, the Councilmembers named voted as follows:
Ayes: Huot, Johnson, Dicks. Nays: none. Whereupon, the Mayor Pro-Tem declared the motion carried.Water Tower The repairs to the water tower have been completed. The joint at the tower riser pipe has been removed and a new panel has been welded into place. Shreve stated that he would get estimates for replacing the wet insulation on the riser pipe.
Identity Theft Program Motion by Huot, Dicks second by Hubert to approve the Identity Theft Prevention Program. This program is designed to detect, prevent and mitigate identity theft in connection with the opening and maintenance of utility accounts. All ayes, motion carried.
Staff Reports Motion by Huot, second from Dicks to approve the water, sewer and maintenance reports were approved on motion from Huot and second from Dandurand. Johnson motion, Huot second to approve the police officer’s report. There were no building permit applications. Hubert motion, Dandurand second to approve minutes from the previous meetings. All ayes, motion carried.
Hazard Mitigation SIMPCO has requested the City’s participation in a Woodbury County Hazard Mitigation Planning committee.
Complaints There have been numerous complaints regarding a dog at the Schulte residence, 506 Talbot. Clerk requested approval of extreme measures to restrain the animal, as neither city employees or the owners can catch the dog.
The meeting was adjourned at 8:40 p.m. on motion from Huot and second from Dandurand.
PUBLIC HEARING & SPECIAL BUDGET MEETING - January 21, 2009
Mayor Linda Cox opened the public hearing and special budget meeting of the Salix City Council at 7:00 p.m. on Wednesday, January 21, 2009. Those present include: Steve Hubert, David Huot, Mary Dandurand, Stan Johnson, Sharla Dicks, Chris Jens, Bill Shreve and Barbara Parker.
A public hearing was held to review the application for a State Revolving Fund (SRF) loan for the proposed Water Supply Well Project. The project involves the construction of two wells, installation of new water mains, and upgrades to the water treatment facility. The environmental impact study has been received and indicates no significant adverse impact to groundwater quantity or water supply. There were no comments or objections regarding the SRF loan application.
The City Engineer has been working on a report for federal stimulus infrastructure funding (“shovel-ready” projects).
The Council approved the expenditure of $2,400 for soil bore tests to be used for the paving project.
The Council reviewed the 2009/2010 fiscal year budget plan. The meeting was adjourned at 8:35 p.m. on motion and second from Dandurand and Huot.
SPECIAL BUDGET MEETING - January 29, 2009
Mayor Linda Cox opened the special budget meeting of the Salix City Council at 7:00 p.m. on Tuesday, January 29, 2009. Those present include: Steve Hubert (arrive at 7:05), David Huot, Mary Dandurand, Stan Johnson, Sharla Dicks, Bill Shreve and Barbara Parker.
The Council reviewed the 2009/2010 fiscal year budget plan. The meeting was adjourned at 9:30 p.m. on motion and second from Dandurand and Huot.
PUBLIC HEARING 2009 STREET PAVING PROJECT - February 4, 2009
A public hearing of the City Council of the City of Salix, Iowa was held at 7:00 p.m. on Wednesday, February 4, 2009 in the community center. Council members present include Steve Hubert, David Huot, Mary Dandurand, Stan Johnson and Sharla Dicks. There were approximately 40 people present.
The Mayor announced that this was the time and place set for hearing upon the proposed Resolution of Necessity covering the 2009 Street Paving Project. All written objections heretofore filed and all written or oral objections filed or made during the hearing were considered by the Council.
Written objections were filed by the following:
Lonnie Black
Eleanor Choquette
Kevin & V. Humlicek
Ashly Olsen
Beverly Thorpe
Gary Van Cleave
Lynne Bockelmann
Ronald Copple
Gerald Johannssen
Steve & L. Petersen
Roxann Thorpe
Marcia Brown
Stacy Heilman
George & M. Leonard
St. Joseph Church
Sharon TrippOral objections were made by the following: none.
There being no further objections or remonstrances, the Mayor announced the hearing closed and it was so moved by Dandurand and seconded by Huot that further action with respect to said improvement be deferred until the 4th day of March, 2009 at 7:00 p.m. at the council chambers in the City.The Mayor put the question on the motion and the roll being called, the following named Council Members voted:
ayes: Hubert, Huot, Dandurand, Johnson, Dicks.
Nays: none. Whereupon, the Mayor declared the motion adopted.There being no further business to come before the meeting, it was, upon motion by Hubert and seconded from Huot, adjourned at 8:25 p.m.
REGULAR MEETING - February 4, 2009
Mayor Linda Cox opened the regular meeting of the Salix City Council at 8:45 p.m. on Wednesday, February 4, 2009. Council members present include Steve Hubert, David Huot, Mary Dandurand, Stan Johnson and Sharla Dicks. Other present: Bill Shreve, Randy Samson, Chris Jens, Barb Parker.
Paving Project Further consideration of the project is scheduled for the regular meeting of March 4, 2009. Council requested opinion data sheets from everyone involved in the proposed project, as well as any property owner in town who would like to share their opinion of the project.
Staff Reports Motion by Johnson, second from Hubert to approve bills to be paid. All ayes. Motion carried. Water, sewer and maintenance reports were approved on motion from Hubert and second from Johnson. Hubert motion, Dicks second to approve the police officer’s report. There were no building permit applications. A budget meeting will be set for February 17th for budget planning and the public hearing for the budget will be set for March 4th. Hubert motion, Huot second to approve appointment of Randy Samson to the Planning and Zoning Commission. All ayes, motions carried.
The meeting was adjourned at 9:25 p.m. on motion from Johnson and second from Dicks.
SPECIAL BUDGET MEETING - February 17, 2009
Mayor Linda Cox opened the special budget meeting of the Salix City Council at 7:00 p.m. on Tuesday, February 17, 2009. Council members present include Steve Hubert, David Huot, Mary Dandurand, and Sharla Dicks. Stan Johnson was absent. Other present: Bill Shreve, Barb Parker.
Budget Clerk submitted the proposed budget. A special revenue levy was requested for employee benefits - health insurance and payroll withholding. Capital project monies were included in the budget in case the federal stimulus package “shovel-ready” projects would be funded.
Utility Rate Review Council reviewed the utility rates. It was proposed to increase the water charges to a base rate of $24 and a per 1,000 gallons rate to $4.50 per month. The sewer rates would be increased to $3 base rate and $2.85 per 1,000 gallons rate. These increases would fund the proposed Water Supply Well Project and the Sewer Lagoon Dredging Project. The bulk water rate would be increased to $10 per 1,000 gallons.
The meeting was adjourned at 9:25 p.m. on motion from Dandurand and second from Huot.
SPECIAL MEETING - March 3, 2009
Mayor Linda Cox opened the special meeting of the Salix City Council at 7:00 p.m. on Tuesday, March 3, 2009. Council members present include Steve Hubert, David Huot, Mary Dandurand, Stan Johnson and Sharla Dicks. Other present: Wayne Dominowsky, Chris Jens, Barb Parker.
Wayne Dominowsky, Sergeant Bluff Advocate editor presented information to the Council regarding a special edition featuring the current economic crisis and financial recession.
Planning - The Council reviewed information on long term planning for water and sewer projects as well as future paving projects. The current water project entails two water supply wells and distribution system improvements. The awards for the Community Development Block Grant request, which would provide some funding for this project, have been postponed from March 4th to April 1st.
Other projects include water tower replacement, sewer lift station replacements, sewer lagoon dredging, and Tipton Street improvements.
Chris Jens provided some adjusted costs on the 2009 paving project regarding the unit price of concrete and use of fly ash rather than a more costly road base stabilizer.
The Council discussed a preliminary DOT plan to remove the Port Neal interchange and the impact that would occur to area businesses, truckers, employees at Port Neal and the Salix fire and ambulance service.
The meeting was adjourned at 8:35 p.m. on motion from Huot and second from Dandurand.
PUBLIC HEARING & REGULAR MEETING - March 4, 2009
Mayor Linda Cox opened the public hearing and regular meeting of the Salix City Council at 7:00 p.m. on Wednesday, March 4, 2009. Council members present: Steve Hubert, Dave Huot, Mary Dandurand, Stan Johnson and Sharla Dicks. Staff present: Chris Jens, Bill Shreve, Barb Parker.
2010 BUDGET A public hearing was held regarding the Fiscal Year 2009/2010 budget estimate. There were questions regarding Culture & Recreation expenditures and general questions on the budget process. There were no objections to the proposed budget. Motion by Huot, second from Hubert to close the public hearing at 7:05 p.m.
PAVING PROJECT Chris Jens provided an opinion of probable cost to include increased costs for sub-base and to exclude the cost of intersections at Maple/Tipton and Willow/Tipton. There were quite of few comments from the audience, mainly expressing concern regarding the cost and ill-timing of the paving project. Hubert motion to table the paving project discussions until the June city council meeting. Motion seconded by Dandurand, all ayes, motion carried.
MIDAMERICAN ENERGY Mark Nibaur presented information on residential and business energy efficiency checks, help for environmental clean-up, and street light replacement on Poplar and Tipton streets. Mr. Nibaur also commented that most Woodbury County MEC customers will be switched to digital radio meter reading by this summer. Mr. Nibaur was apprised of the possible closure of the Port Neal interchange and has been working on a statement of concerns.
INSURANCE Jim Goodin of Goodin Insurance, presented information on the annual liability policy. Motion from Dicks, second from Johnson to approve the 2008/09 annual insurance coverage expense of $8,486, with an increase of $200,000 in valuation on the water tower, deletion of the fire station building, and correct addresses for the electronic sign and city hall building. All ayes, motion carried.
FINANCIAL REPORTS Motion from Huot, second by Dicks to approve bills to be paid. All ayes, carried.
STAFF REPORTS Hubert motion, Johnson second to approve water, sewer and maintenance reports. Hubert motion, Johnson second to purchase one load of gravel for the streets. Police officer’s report was approved on motion and second from Johnson and Dandurand. On motion from Johnson and Dandurand, a building permit for Derek Stanfield, 303 Oak was tabled due to lack of information on the application. Minutes from previous meetings were approved on motion from Johnson and second from Huot. Motions carried.
Meeting adjourned at 9:00 p.m. on motion from Johnson and Dicks.
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